Administrative Assistant

• Work with SAP system: create Purchase Request, Purchase Order, Advance for expenses, add/edit
vendors,materials, and finance report with attaching all the required receipts.
• Coordinate administrative/secretarial tasks in online format as required.
• Provide advice and support to line managers on performance issues (capability and conduct) and support process
of intervention where necessary, including providing legal advice.
• Support HR recruitment team in the hiring of new staff, on & offboarding as well as compliance to organizational
Values, Mission, Vision, policies and procedures.
• Provide current and prospective employees with working terms & conditions.
• Training and/or supervising clerical workers.
• Assists the Regional Manager in the elaboration of recourse requirements of the Unit's budget submissions.
• Meet and accompany external visitors in accordance with the security regulations.
• Conduct regular inventory of all centre properties.
• Coordinates and schedules travel, meetings, and appointments for managers and supervisors.
• Handling administrative requests and queries from regional manager.
• Liaise with vendors and clients, providing excellent customer service.
• Order stationery and office supplies, keep in the stock and provide to staff upon request.
• Supervise and train office staff in procedures and in use of current software.
• Answer phone calls and taking messages; great and direct visitors to employer or appropriate person.
• Arranges transportation and/or accommodation for internal and external staff, as required (e.g. car
rental, flight arrangements, hotel booking etc).
• Assist with tasks related to projects processing functions of the assigned sector/unit.
• Replaces administration team when they are absent.
• Performs other duties related to Administration.